Privacy Policy
Last updated: March 01, 2026
1. Introduction
Welcome to Hello Recorder. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you.
2. The Data We Collect About You
Personal data, or personal information, means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, last name, username or similar identifier.
- Contact Data includes email address and telephone numbers.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
- Usage Data includes information about how you use our website, products and services.
- Content Data includes the recordings, transcriptions, and any other content you create using our services.
3. How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation.
4. Data Sharing, Transfer, and Disclosure
We are committed to protecting your privacy and being transparent about how we handle your data, including Google user data obtained through OAuth authentication.
4.1 Google User Data
When you authenticate with Google OAuth, we may access the following Google user data:
- Email Address: Used to create and manage your account, send service-related communications, and provide customer support.
- Profile Information: Basic profile information (name, profile picture) to personalize your experience.
- Gmail Send Access: If you choose to connect your Gmail account, we may use this access to send emails on your behalf through our service.
4.2 With Whom We Share Google User Data
We do not sell, rent, or trade your Google user data. We may share, transfer, or disclose Google user data only in the following circumstances:
- Service Providers: We may share Google user data with trusted third-party service providers who perform services on our behalf, such as:
- Cloud hosting providers (for data storage and processing)
- Email service providers (for sending service-related emails)
- Analytics providers (for understanding how our service is used)
- Legal Requirements: We may disclose Google user data if required by law, court order, or governmental authority, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, Google user data may be transferred as part of that transaction, subject to the same privacy protections.
- With Your Consent: We may share Google user data with third parties when you have explicitly consented to such sharing.
4.3 Data Transfers
Your Google user data may be transferred to and stored in servers located outside your country of residence. We ensure that appropriate safeguards are in place to protect your data in accordance with this privacy policy and applicable data protection laws.
4.4 Third-Party Services
Our service may integrate with third-party services (such as Google APIs). When you use these integrations, your data may be processed by these third parties in accordance with their privacy policies. We encourage you to review the privacy policies of these third-party services.
4.5 Data Retention and Deletion
We retain Google user data only for as long as necessary to provide our services and fulfill the purposes outlined in this policy. You may revoke our access to your Google data at any time through your Google account settings, and we will delete your Google user data upon request, subject to legal retention requirements.
5. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.
6. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
7. Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:
- Request access to your personal data.
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer of your personal data.
- Right to withdraw consent.
8. Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact us at:
Email: privacy@hellorecorder.com